Supply Chain Procurement Specialist - Kabul, Afghanistan - DRC - Danish Refugee Council

    DRC - Danish Refugee Council
    DRC - Danish Refugee Council Kabul, Afghanistan

    1 month ago

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    WHO ARE WE?


    We
    Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future.

    We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

    The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers.

    Our vision is a dignified life for all displaced.

    All of our efforts are based on our value compass:
    humanity, respect, independence and neutrality, participation, and honesty and transparency.


    ABOUT THE JOB
    Overall responsibilities is to undertake and monitor procurement activities associated with DRC operations to ensure that all procurement matters are dealt with in accordance with organizational standards and policies, this include weekly, monthly activity reports to the immediate supervisor


    Responsibilities:

    • In accordance with DRC procedures the Supply Chain Specialist Procurement is responsible for ensuring appropriate authorizations and documentation for procurement activities are accurately collated.
    • Implement DRC procurement policies and procedures, adhere to them and ensure proper use of them and all related standardized forms and formats.
    • Prepare RFQs/ITBs and RFT for procurement of goods, services and work based on operation handbook.
    • Closely work with Procurement Officer and assistant(s) to support them in daily activities and procuring the goods and services.
    • Develop, maintain, and identify the Local purchase agreements to all recurring goods, services and work for DRC's projects.
    • Collects the quotations and provide instructions for vendors/offers about general terms and conditions of Contract.
    • Draft comprehensive tender report for review of the quotations/proposals.
    • Play role in Procurement Committee organizes meetings and keeps all related documentation in order and in compliance to DRC filing protocol and provide guidance to evaluation committee members on the technical evaluation.
    • Control and monitor Supply Chain Achieve on weekly bases.
    • Ensures all required documentation is approved prior to purchase according to approval process.
    • Circulate procurement documents for process and signature of relevant staff and keep all the records in accordance with DRC Supply Chain operation handbook.
    • Prepares request for payment for vendors those provide services, good to DRC Country Office and follow up with finance to ensure the vendors are paid in due courses.
    • Ensure that DRC Country office and Area offices receive goods and services at the most competitive prices, considering the best value for money principle.
    • Be fully familiar with Afghanistan tax Law, and procurement law and apply in suppliers' contract.
    • Drafting of new contracts and share it to Supply Chain Manager Procurement
    • Conduct all procurement RFQ and local Tendering processes in accordance with DRC operation handbook to ensure the highest standard of compliance, transparency, and integrity.
    • The organization, preparation, and participation in tender opening sessions, applicable to local tendering.
    • Keep up to date all relevant databases, procurement tracking sheet, price list and approved supplier list.
    • Conduct Market Survey on the quarter bases and present the report to Supply Chain Manager-Procurement
    • Ensuring the procurement activity are carried out within policies and producers as stated in DRC Operation Hand book and DRC Procurement Manual.
    • Research potential vendors and market availability and registers new vendors in DRC Dynamics.
    • Ensure all procurement documentation is compiled and completed correctly before submission to Finance for payment.
    • Maintain active communication to Country Supply Chain Team.
    • Any other tasks assigned by supervisor.

    Administration and filing

    • Develops, maintains and updates the filling system (Hard copy filling and electronic) in accordance with DRC supply chain filing SOP.
    • Provide accurate and updated procurement documentation in case of audit
    • Ensure information flow with all relevant departments.
    • Demonstrate a commitment to quality assurance for all works undertaken and to observe polices procedures and occupational health and safety regulations of work place.

    ABOUT YOU
    To be successful in this role you must have:


    Experience and technical competencies:

    • Minimum 5 years' relevant experience within a humanitarian organization,
    • Clear understanding of the Procurement Law of Afghanistan
    • Knowledge of donor procedures
    • Proven ability with respect to the design, coordination, monitoring of programs.
    • Strong analytical skills.
    • Strong interpersonal communication and writing skills.
    • Ability to cope with heavy workloads and to work under pressure.
    • Ability to work independently and as part of the team.
    • Cultural sensitivity and adaptability.

    Education/qualifications:

    • Bachelor Degree with 5 years' experience
    • Baccalaureate with 7 years' experience.

    Languages:

    • English (Written and Spoken) – Good
    • Dari / Pasto (Written and Spoken) – Fluent

    We Offer:

    • Contract length: to 31st of December 2024 with the possibility of Extension.
    • Band: NMG
    • Designation of

    Duty Station:
    Based in Kabul with frequent travel to area offices.

    • DRC has Flexible working hours for Females staff as per DRC Policy.
    • 13th month's salary Will be paid by end of each month with salary.
    • Topup credit card as per office regulations.
    • 1+1 Health Insurance will be provided by DRC.
    • Eid Bonus.
    • DRC provide Transport allowance/ Transportation Facilities for female and people with disability.
    • DRC Provides kindergarten/ Day Care allowance for max 2 children – Applicable to female mothers.
    • Per diem allowance for employee and her Mahram
    • Applicable for female
    • Salary and conditions will be in accordance with the DRC salary scale.

    Application process:
    Interested? Then apply for this position by clicking the Apply button below.

    All applicants must send a cover letter and an updated CV (no longer than four pages), Both must be in the same language as this vacancy note.

    CV-only applications will not be considered.


    Note:
    Female candidates are highly encouraged to apply.