Finance Manager – Male - Bamyan, Afghanistan - International Rescue Committee

Description

Requisition ID: req46276

Job Title: Finance Manager – Male ( Afghan Nationals Only )

Sector: Finance

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Bamyan, Afghanistan

Work Arrangement: In-person

Job Description

Financial Management

• Ensure monthly expense charged are as per contract and budget.
• Sort out monthly expenditures in the system as billable and unrecoverable.
• Prepare monthly invoices to be submitted to the prime as per template and deadline.
• Follow up and communicate with the prime and IRC HQ for any pending finance related issues.
• Monitor staffing expenses charged are as per budget rate and time spent on the project.
• Perform any other finance tasks related to this project.

Treasury Management

• Review internal controls and disbursement processes to ensure proper management of cash and bank accounts.
• Review safeguards for cash and cheques kept in the office; ensure controlled access, security and safety.
• Monitor cash and bank balance to ensure sufficiency based on needs.
• Ensure that cash received including incoming funds transfers are receipted and accurately recorded.
• Perform bi-weekly and monthly cash counts and reconciliations; address any differences.
• Oversee monthly reconciliation and ensure outstanding item addressed on time.
• Review cash projection submitted by field office and ensure timely cash transfer to the field

Month-end Activities

• Review cash and bank journals for completeness and accuracy.
• Review journals from the Field office for completeness and accuracy.
• Prepare prepayment journals for review by Finance Controller
• Prepare inter-company reports with supporting documents and submit these to the Finance Controller-Operation- for onward confirmation by respective IRC country offices.
• Review monthly exchange rates based on IRC Financial Manual
• Post journals in SUN System.
• Perform balance sheet account reconciliations and bring to the attention of the Finance Controller any matters that require his/her intervention.
• Perform currency clearance and prepare adjusting journals entries (AJEs).
• Prepare Revenue Recognition journal for review by the Finance Controller.
• Perform SUN Backup for the master files.

Document Management

• Review internal system of record retention to ensure compliance with IRC policy and the local laws.
• Ensure maintenance of uniform standards for documentation; including forms, support documents etc.
• Ensure sufficient procedures for retention of documents; proper and systematic filing for ease of access;
• Control access to financial records to authorized staff only.

Accounts Payable

• Perform financial review of Bid Analysis and other Procurement Documents; to ensure conformity with IRC policies and procedures as well as donor regulations.
• Perform financial review of Payments Requests; ensure adequacy of supporting documentation and compliance with IRC policies and procedures.
• Perform financial review of Travel Authorization, Advances ensuring compliance with IRC policies and procedures.

Payment and Receipts Processing

• Ensure that payments are processed in a timely manner and in accordance with IRC policy and procedures.
• Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
• Preparation or oversight of the preparation of the cash accounting worksheet
• Liaison with bank officials to resolve problems or facilitate improved service.
• Attend to vendors on matters concerning payments.
• Ensure statutory deductions (taxes, pension, and health insurance) are remitted on time.

Internal Audit

• Internal audit activities as required by the Finance Controller-Operation
• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports for review by the Controller which identify key issues and provide recommendations for improving control processes or procedures

Other Duties

• Contribute to the overall proper functioning of the Finance department by taking on any other duties assigned by supervisor.
• Contribute to the overall improvement of the financial and accounting system in Afghanistan by providing recommendation to supervisor for consideration on specific areas that could be improved.
• Any other job relevant duty assigned by direct supervisor.

Qualifications

• Bachelors degree in economics, Accounting, Finance, or related field; MBA, or certification (CFA or CMA) a plus.
• Minimum 4-5 years of technical financial management experience.
• Experience working with and managing the oversight of multimillion dollar grants.
• Working knowledge of federal regulations regarding fiscal management of federal funds such as
• Demonstrated experience in problem solving and ability to find creative solutions.
• Experience in prioritizing projects, meet deadlines, and initiate follow through with meticulous attention to detail and high-level accuracy.
• Demonstrated ability to work effectively under pressure and handle multiple simultaneous tasks and demands.
• Solid analytical capabilities and excellent data presentation skills and strong writing skills
• Ability to work effectively both independently and as part of a team.
• Fluency in written and spoken English, as well as in Dari and/or Pashto languages.
• Compliance with Policies
  Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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