HR and Admin Manager – Male Only - Bamyan, Afghanistan - International Rescue Committee

Description

Requisition ID: req46277

Job Title: HR and Admin Manager – Male Only ( Afghan Nationals Only )

Sector: Human Resources

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Bamyan, Afghanistan

Work Arrangement: In-person

Job Description

• Assist in acquiring passports and visas for national staff travelling to other countries on official business.
• Process visas and other permits for expatriate staff and visitors to Afghanistan.
• Oversee facilities services, maintenance, lease agreements and other relevant activities
• Ensure and adhere to policies and regulations of organization
• Be able to travel to field offices for monitoring, on the job training, recommendation and proper management
• Be creative and follow up all administrative activities in a proper and standard manner
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Maintain International Staff guesthouse tracker sheets and room allocation and share on weekly
• Close coordination and relation with relevant line ministries
• Manage schedules and deadlines
• Provide advice and Support to staff on disciplinary action and procedures.
• Provide regular orientation and guidance to cleaners, cooks, Gardner, admin officer and other Admin staff to perform their duties as required
• Maintain regular meetings with subordinate staff to hear their concerns and bring that to line manager for corrective action.
• Ensures facility infrastructures and maintenance are checked on regular basis and wears and tears are fixed on time
• Design a comprehensive staff development and training plan that clearly outline career development strategies for IRC Afghanistan.
• Ensure that newly hired staff (National) are correctly oriented through the IRC admin procedures
• Ensure that adequate costs are budgeted for staff development and training needs.
• To ensure all rental properties lease agreements are up to date, good negotiation is in place with landlords for fair price
• Submit lease agreements rent payment packages on time to the finance
• Manage properties electricity, water, and other municipalities billings on timely manner
• Train the admin officer to remain focal point with properties owners
• To ensure office supplies such as tea, coffee, utilities, cleaning supplies stock is replenished on time and in coming and outgoing quantities are recorded
• To closely work with Safety Security department for admin staff movements safety security matters and staff are updated on regular basis
• Travel to each field when necessary to provide support, on the job training and filing system to admin staff
• Closely work with all Field Coordinators ensuring IRC Admin policies and procedures are in place, respected and all recruitments are processed transparent and free from any kind of problem
• To maintain effective communication with field Admin staff and provide them regular support and guidance to make them do their job productive
• To listen to the admin staff or external complains, follow the complaints and report to SMT, ECU as required
• To inform admin staff on reporting mechanism for their complains and grievances.
• Manage all HR functions including but not limited, orientation, Staff contracts and contracts renewal administration, benefits entitlements, insurance, Changes in status, leave administration, performance management and staff exit management.
• To ensure HR files-documents are auditable at any time, provide and participate in audit preparation to ensure compliance.
• Lead exit management process to ensure seamless and smooth transition for departing employees
• Oversee HR-related administrative duties and ensure compliance and all legal obligations are fulfilled.
• Follow-up disciplinary measures and related employment law matters are properly applied
• Support the HR Coordinator on conducting and organizing IRCs Way, performance evaluation and any required training

Qualifications

• Bachelors degree in Business Administration, Economics or relevant required. Master is preferred, plus 5 years of relevant work experience, preferably 4 years as an HR & Admin Senior Officer/ Manager, including recruitment, performance management, compensation, training and development and HR Administration and Admin field is required.
• Knowledge and experience with payroll, benefits administration and compensation Strong training and development skills and training conducting experience.
• Experience and knowledge of recruitment process and practice.
• Ability to work under administrative and programmatic pressures with detail orientation and professional grace.
• Written and verbal communication skills, English fluency required. Excellent command of National Languages
• Communication and reporting skills, Self-motivated, possessing persuasion skills, ability to maintain relationships, and able to work on own initiative.
• Computer skills (including MS Word, Excel, Access, and internet) an advantage.
• Ability to work closely, professionally, and constructively with all others regardless of nationality, ethnicity, gender, religion, race, tribe, or cultural background

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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