Supply Chain Manager - Kabul, Afghanistan - International Rescue Committee

Description

Requisition ID: req46274

Job Title: Supply Chain Manager (Cash Hawala) – ( Afghan Nationals Only )

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kabul, Afghanistan

Work Arrangement: In-person

Job Description

• Receive, review, and assign all Cash Hawala PRs from the requestors both from Kabul and field offices to cash hawala officer.
• Attending weekly SCMs meeting and reporting to SC coordinator all cash hawala activities
• conduct site visit of cash Hawala vendors along with SC, Finance, and other technical team, obtain necessary information before contracts are established for a technical supply, and services required for the projects and provide technical and realistic feedback to bid committee.
• To act independently and impartially while any concern or issues arise between the contractors and IRC program/SC cash Hawala services and work made with contractors and the judgement should be based on evidence, reality and impartially and provide recommendation and corrective measures to Supply Chain Coordinator.
• Collaborates with other departments and stakeholders to identify and maintain resources needed to establish and provide an effective cash hawala services.
• Establishes performance metrics for measurement, comparison, or evaluation of factors affecting the cash hawala service.
• Monitors the performance of suppliers, assessing their ability to meet IRC requirement and delivery lead time, identifies and qualifies new suppliers in collaboration with other departments.
• prepare and review of all cash Hawala payments before securing required approvals.
• Ensuring there is no negative audit observations/findings related to Cash Hawala Documents of all grants. If required corrective actions plans are developed & implemented to address findings in timely manner with proper documentation and share with relevant departments.
• Ensuring that issues of compliance are standardized across all technical supplies, services and works.
• closely working with Compliance Unit assuring all Cash Hawala Packages are in line with IRC and its donor policies and procedures and documents are completed.
• Closely working with Supply chain (Procurement/Contract) unit for establishing of Cash Hawala MSAs and Cash Hawala amendment (Extension of Contract) for both cash Delivery and Cash distribution in Kabul and field offices.
• Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the implementation.
• To have close communication with all program sections and update them for their cash Hawallah distributed packages and follow up with fields for receiving distributed documentations and cash receipts.
• To follow up with finance for Cash Hawala pending payments and coordinate with vendors for receiving their checks or money on timely manner.
• Make sure there is no pending PR, PO, and Payment in BvA dashboard and keep the BvA dashboard clean and neat.
• To ensure suppliers ATC and Vetting process are completed and updated according to IRC and donors policies and procedures.
• Communicate to budget holders, finance, and requestors on any expected delays.
• Ensure all cash hawala contracts end dates and payment dates are followed up through Enterprise Resource Planning (ERP) software and necessary actions are taken.
• Follow up with requesting department to ensure PRs for cash distribution and cash transfer are raised on a timely manner.
• Ensure PRS, Pos and payment packages are reviewed before further process.
• Ensure that all respective documents are in place (Hard and Soft copies) and uploaded to relevant folder in box.
• Ensure all contractual documentation in use is the authorized and latest version.
• Within the terms Cash Hawala MSAs, monitor KPIs, develop and maintain the feedback reporting systems.
• Working closely with requesting department, suppliers and field offices and ensuring all packages of cash hawala is well operated.
• Preparing and sharing weekly and monthly cash hawala report with supply chain coordinator.
• Provide input for better management of cash hawala unit.

Qualifications

• Bachelors degree in relevant area (supply chain or business administration). MBA preferred.
• At least 4-5 years of relevant work experience in areas such as procurement, Cash hawala management in humanitarian and development sectors.
• Basic technical knowledge in an area of Humanitarian Procurement and cash hawala system; (e.g., Economic Wellbeing, Education, Health, Empowerment, and Safety etc.).
• Proven ability to develop staff and provide training on systems and procedures.
• Committed team player and ability to work within a multicultural team.
• Ability to understand and implement organizational and donor policies.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel).
• Ability to manage and prioritize a varied workload in a dynamic work environment.
• A flexible approach to work & willingness to take on extra duties, work additional hours or on weekends as required.
• Excellent attention to detail.
• Strong supervisory and leadership skills
• Professional ability to write, speak and work in English, Pashto, and Dari.
• Expert knowledge of technical regulations related to humanitarian procurement/ supply chain.
• Strong capacity to manage time and competing priorities.
• Excellent organizational, analytical, oral, and written communications skills in English, Pashto, and Dari
• Very good understanding of MS office applications and any other Logistics ERP systems.
• Positive attitude with demonstration of leadership role model.
• Flexible and adaptable to the context and driver to achieve result.

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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