Supply Chain Officer - Kabul, Afghanistan - International Rescue Committee

Description

Requisition ID: req46275

Job Title: Supply Chain Officer (Cash Hawala) – ( Afghan Nationals Only )

Sector: Supply Chain

Employment Category: Regular

Employment Type: Full-Time

Open to Expatriates: No

Location: Kabul, Afghanistan

Work Arrangement: In-person

Job Description

• Receive, check, and process of all Cash Hawala PRs from the requestors both from Kabul and field offices.
• Issue Pos, payments in BvA and keep proper record of all the packages.
• conduct market assessment to find qualified/eligible suppliers for cash hawala MSA/s.
• Filing and documentation of cash Hawala packages.
• Prepare documents for audit and doners review and checking.
• Ensure that issues of compliance are standardized across all technical supplies, services and works.
• Coordinate with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.
• Proper Communication with internal and external stake holders (requestors and suppliers)
• closely working with Compliance Unit assuring all Cash Hawala Packages are in line with IRC and its donor policies and procedures and documents are completed.
• Closely working with Supply chain (Procurement/Contract) unit for establishing of Cash Hawala MSAs and Cash Hawala amendment (Extension of Contract) for both cash Delivery and Cash distribution in Kabul and field offices.
• Establishment and maintenance of ethical, professional working relationships with suppliers and colleagues.
• Regular review of SC SOPs and ensure all the new changes are adapted and echoed for the implementation.
• To have close communication with all program sections and update them for their cash Hawala distributed packages and follow up with fields for receiving distributed documentations and cash receipts.
• To follow up with finance for Cash Hawala pending payments and coordinate with vendors for receiving their checks or money on timely manner.
• Daily check of BvA all Cash Hawala/Delivery PRs POs and Payment in Kabul and Field offices and flag to process the PRs, Pos and payments and clean up BvA dashboard.
• To ensure suppliers ATC and Vetting process are completed and updated according to IRC and donors policies and procedures.
• Maintain Vendor Information and make sure the documents are valid and updated (VIF, CoC, CoI, ETC.
• Communicate to budget holders and requestors on any expected delays.
• Ensure all cash hawala contracts end dates and payment dates are followed up through Enterprise Resource Planning (ERP) software and necessary actions are taken.
• Follow up with requesting department to ensure PRs for cash distribution and cash transfer are raised on a timely manner.
• Ensure PRS, Pos and payment packages are reviewed before further process.
• Ensure that all respective documents are in place (Hard and Soft copies) and uploaded to relevant folder in box.
• Ensure all contractual documentation in use is the authorized and latest version.
• Within the terms Cash Hawala MSAs, monitor KPIs, develop and maintain the feedback reporting systems.
• Working closely with requesting department, suppliers and field offices and ensuring all packages of cash hawala is well operated.

Qualifications

• Bachelors degree in relevant area (procurement, Cash Hawala or administration).
• At least 2-3 years of relevant work experience in areas such as Cash hawala or supply chain in humanitarian and development sectors.
• Basic technical knowledge in an area of Humanitarian Procurement and cash hawala system; (e.g., Economic Wellbeing, Education, Health, Empowerment, and Safety etc.).
• Committed team player and ability to work within a multicultural team.
• Ability to understand and implement organizational and donor policies.
• Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (emphasis on Excel).
• Ability to manage and prioritize a varied workload in a dynamic work environment.
• A flexible approach to work & willingness to take on extra duties, work additional hours or on weekends as required.
• Excellent attention to detail.
• Trustworthy and honest.
• Professional ability to write, speak and work in English, Pashto, and Dari.
• Expert knowledge of technical regulations related to humanitarian procurement/ supply chain.
• Strong capacity to manage time and competing priorities.
• Excellent organizational, analytical, oral, and written communications skills in English, Pashto, and Dari
• Very good understanding of MS office applications and any other Logistics ERP systems.
• Flexible and adaptable to the context and driver to achieve result.

Compliance with Policies

• Compliance with the IRC WAY (our standards for professional conduct) is a responsibility shared by all involved in delivering on the IRCs mission. We must abide by the IRC Way and Safeguarding Policies all the time.
• The IRC has zero tolerance approach to the IRC Code of Conduct including safeguarding violations being committed by its staff, consultants, contractors, volunteers, interns, suppliers, vendors, sub-grantees/partners, implementing partners or any other associate.
  

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