Description

JOB DESCRIPTION

Detail of Advert -NCM

Grants management

Pays : Afghanistan

Ville : Kabul, AFGHANISTAN

Date de prise du poste : 01/01/2024

Durée de la mission : 1 year

Date de clôture des candidatures : 15/12/2023

Référence de l'annonce : -NCM

CONTEXTE DE TRAVAIL :

HI Afghanistan operating framework is outlined in the operational strategy ("Stratop") developed at the beginning of 2022 for the next 2 years. The pillars are Health, Basics Needs and Economic Inclusion, Armed Violence Reduction and Protection of Vulnerable Populations.

HI is currently involved in different sectors of activities:

– Physical and functional rehabilitation (both on service provision and training – tech assistance), in development and chronic crisis settings

– Mental Health and Psycho-Social Support (MHPSS)

– Inclusive livelihood

– Mine Risk Education

HI has 5 offices located in the different provinces of intervention. Central office is located in the capital city (Kabul) and hosts the management team (including operations, finance, logistics, human resources, technical unit, humanitarian access and advocacy as well as Security).

4 bases, located in Herat (West), Kunduz (North), Nimroz and Kandahar (South) are fully operational with dedicated support services and project's management teams. The Program also has projects in Bamyan which is managed by the Kabul main office. In total, HI Afghanistan employs 450 national staff and 10 international staff.

Most of the fundraising effort and donor's relationship is held at Kabul level. HI also is also part of different fora / coordination bodies (ACBAR, INSO, HAG etc.) as well as member of several cluster, including health, and Co-Chairing the Disability Inclusion Working Group.

DESCRIPTION DE POSTE :

Under the responsibility of the Operations Manager Afghanistan, and as Grants Officer, you contribute within the country where you are based by ensuring timely donor reporting, coordination and information sharing with field staff in order to get the information on time. You put in place a reporting calendar and keep it updated, highlighting with supervisor and/or line manager any potential delay with time in advance in order to take corrective measures. You work closely with MEAL and participate in internal monitoring activities, alerting any underperforming to project managers.

Your main responsibilities will be:

1: Grant Management and proposal development

• You coordinate donor reporting, liaising with different departments, scheduling tasks, and providing guidance to relevant staff members to ensure timely and high quality inputs

• You support with the development of high-quality proposals and concept notes in compliance with donor regulations, in collaboration with the Project Development Specialist, Operations Manager and Finance/HR/Logistics departments

• You consolidate inputs to prepare and submit timely intermediary and final reports to donors

• You liaise with O2 based at HQ to maintain an updated grant follow up tool that is disseminated regularly to all relevant staff members

• You ensure compliance with donor guidelines in all donor reporting

• You maintain updated soft copies of all grant management documents in HI's grant portfolio (Teams folders)

• You support the Project Development Specialist and Operations Manager in any other tasks, if required

• You consolidate inputs for and disseminate an internal Situation Report

• You organize and support with the grant opening and lesson learnt workshops in coordination with MEAL, Risk and Compliance Manager and Operations Manager.

2: Representation and Donor Relations

• You support the Project Development Specialist in monitoring available funding opportunities and keep updated on donor priorities and strategies

• You support in the development of internal and external communication materials (sitreps, factsheets, etc.)

3: Donor Compliance and Promotion of Humanitarian Best Practices

• You provide regular trainings to Project Managers on compliance and donor regulations, in coordination with Risk and Compliance Unit. Raise compliance issues proactively with program staff and head of departments.

• You keep SMT informed of any deviation to meet contractual obligations, report submission, and spend rates/significant budget variances. Also, you are able to proactively propose remedial solutions, such as informing donors or raising timely modification requests.

• You organize regular Grant Opening and Grant Closing Meetings for all relevant staff members / departments to ensure coherence in the understanding of the grant design across departments and bases, as well as promote sharing of achievements and lessons learned

4: Field Visits and Capacity Building

• You regularly visit field offices in order to work directly with program staff on the project implementation and maintain an in-depth understanding of HI's program activities and operations context

• You offer training and capacity building support to all staff members of the organization, as well as to HI partners' staff on program development and reporting, as well as on HI's program specific documents

PROFIL ATTENDU :

• You hold a bachelor's or master's degree in international relations, social sciences, international development or humanitarian action

• You have a proven experience in highly insecure and volatile contexts (preferred work experience in Afghanistan)

• You have at least 2 years of professional work experience in emergency/protracted emergencies / transition / development contexts.

• You have experiences on donor relations, external relations, fundraising and strategic positioning

• You know how design and coordinate of complex emergency/recovery / development interventions

• You have strong communication skills

• You are fluent English is mandatory (oral and written)

• You show strong organizational skills, you are autonomous and reactive

LANGUE(S) DE TRAVAIL :

Anglais : Courant

SPECIFICITES/PARTICULARITES DU POSTE :

The security and access situation in the Country has improved significantly since the conflict has ended, however security measures remain in place as the context remain unpredictable.

The Guesthouse in Kabul is shared between international staff, and is spacious, very well equipped, secure and comfortable, in order to provide adequate living conditions and wellbeing to international staff considering the limitations to move around the city. The guesthouse has a small but functional sports facility as well as common areas for recreational activities. HI in Afghanistan provides a cleaner for the Guesthouses during working days.

CONDITIONS :

At HI, the conditions offered are up to your commitment and adapted to the context of your mission.

• 12 months international contract starting from 1st January 2024

• The international contract provides social cover adapted to your situation:

• Unemployment insurance benefits for EU nationals

• Pension scheme

• Medical coverage with 50% of employee contribution

• Repatriation insurance paid by HI

• Salary from 2346 € gross/month upon experience

• Perdiem: 603,89 € net/month – paid in the field

• Hardship: 500 € net/month paid with your salary

• Paid leaves: 25 days per year;

• R&R: 5 days every 6 weeks => + possible transport/package support.

Position:

• unaccompanied

o Payment for travel costs (air ticket & visa) and transport of your personal effects

o A child allowance of 100€ per month, per child (from the second child) paid in the field.

• Housing: Collective, taken in charge by HI

If you are resident in the country: local package

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